| SECTION 1. |
NOMINATION OF OFFICERS AND DIRECTORS |
 A. |
Candidates for Officers or Director may
be nominated by the General Membership from the floor at the Annual
Meeting or by letter prior to the time set for elections. |
| B. |
Officer nomination shall also be made by
a Nominating Committee appointed by the President and consisting of
five (5) members, as many of whom are still active shall be past Presidents
of the Association. |
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| SECTION 2. |
ELECTION OF DIRECTORS |
| A. |
The Directors shall be elected for a period
of two (2) years with staggered terms. |
| B. |
The rotation shall be as follows: The GACAA
Districts: East, North, South, West, Central, State Staff-North and
State Staff-South, shall elect annually one (1) Director for a two
(2) year term. Terms shall coincide with the calendar year and staggered
terms. (Revised: 10/26/99) |
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| SECTION 3. |
ELECTION OF OFFICERS |
| A. |
Officers of the Association shall be elected
from the membership of the Association. |
| B. |
The election of Officers shall be held
at the Annual Meeting of this Association called by the Board of Directors
or the President. The offices of President and President-Elect shall
be filled in rotation from State Staff and the respective districts
according to practice adopted by the Board of Directors and duly entered
into the minutes of the Annual Meeting. This rotation shall thereafter
be varied only at an Annual Meeting on vote of two-thirds of a quorum
of the membership prior to election of officers for the following
year. |
| C. |
The Nominating Committee will place their nominations before the
body; then followed by nomination from the floor.
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| D. |
The President, President-Elect, Vice President,
Secretary and Treasurer shall be elected for a period of one year
with the Secretary and Treasurer re-election for a period not to exceed
three years. (Revised: 11/12/92) |
| E. |
Any GACAA officer or director who resigns
or retires from an Extension position or otherwise becomes ineligible
for membership in GACAA, shall automatically vacate the GACAA office
held. |
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(1) |
In the absence, disability or removal for
cause of the President, President-Elect, Vice President, Secretary,
Treasurer or Director, their office in either case shall be filled
in the following manner (which ever is applicable): |
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a. |
If time remaining to be served is less
than 3 months of elected term of office, the President shall appoint,
an eligible GACAA member to finish said term of office (until election
of officers at annual meeting). |
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b. |
If term of vacancy is greater than 3 months,
a *called election will be conducted pursuant of the following procedures: |
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1. |
The state staff and/or the respective district from
which the vacancy occurs (represented by) shall place forth an eligible
GACAA member nominated from their district or region to be voted on
by the general membership in said special election to fill out the
unexpired term of the office of President, President-elect or Vice
President. |
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2. |
The offices of secretary and/or Treasurer is filled
without district rotation, therefore, properly nominated, eligible
GACAA members for either of these offices shall be voted on by the
general membership in said special election. |
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3. |
Vacancies in the position of Senior Director shall
be filled automatically by the advancement of the Junior Director
of that district or region. |
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4. |
Vacancies in the position of Junior Director shall
be filled by the nomination of an eligible member from said district
or region duly elected by the general membership in said special election.
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* Called election is defined
as follows: a called election may occur at any time other than at
the annual meeting.
It shall be conducted by properly polling the general membership by
either electronic or written ballot.
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| SECTION 4. |
DUTIES OF DIRECTORS |
| A. |
It shall be the duty of directors to attend
each meeting called by the President and to represent the will of
the membership and to have the interest of this Association at heart
at all times. The Directors shall keep their "districts"
informed of activities and business carried on by the Directors and
Executive Committee of this Association. |
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| SECTION 5. |
DUTIES OF OFFICERS |
| A. |
President - It shall be the duty of the
President to preside at all meetings of the Association and/or Executive
Committee and to give the interest of the Association priority over
personal, private or official duties. The President shall have the
authority, on the approval of the Board of Directors, to appoint any
Committee, or Committees, deemed to serve the best interest of the
Association. The President may appoint a Sergeant-At-Arms or Parliamentarian
for a term not exceeding the duration of the President's term of office.
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| B. |
President-elect - It shall be the duty
of the President-elect to accompany and assist the President on all
official Association functions; to familiarize himself thoroughly
with the duties and responsibilities which accompany the office of
President; and to perform such executive functions as might be delegated
to the President-elect by the President. |
| C. |
Vice-President - It shall be the duty of
the Vice-president to serve in place of the President, in his absence
or in case of a vacancy in the presidency. While serving, his duties
shall be the same as the President's enumerated above. |
| D. |
Secretary - The Secretary shall maintain
all records of GACAA, minutes of all meeting,, records of committee
reports and distribute to the membership, records of NACAA Voting
Delegates and records of all award recipients; provide Officers and
Directors copies of minutes. The Secretary shall serve as address
coordinator, maintain active membership list and provide mailing labels
as needed, handle all correspondence as directed by the President
and/or Board of Directors and handle notice of GACAA Annual Meeting.
(Revised: 11/12/92) |
| E. |
Treasurer - The Treasurer shall keep all
funds and properties of GACAA, maintain general fund account, maintain
records of all receipts and disbursements and account balances and
pay all bills. The Treasurer shall manage the Scholarship fund to
maximize growth. The Treasurer shall receive membership dues and reports
for membership chairs and prepare NACAA membership report and provide
the Secretary copies of membership reports. The Treasurer shall recommend
a depository for GACAA funds to GACAA Board, provide for an annual
audit and receive monies and registration for GACAA Annual Meeting.
The Treasurer shall make an annual report to the general membership
at the Annual Meeting. (Revised: 11/12/92) |
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| SECTION 6. |
MEETING |
| A. |
There shall be an Annual Meeting of the
Georgia Association of County Agricultural Agents at a time and place
designated by the Executive Committee. |
| B. |
No Board Meeting, regular meeting or Annual
Meeting can be called by anyone save the President, or Acting President,
except on petition or approval of two-thirds members of the Board
of Directors, or upon petition signed by two-thirds membership of
the Association. |
| C. |
Robert's Rules of Order shall apply in
all meetings of the Association. |
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| SECTION 7. |
DUES |
| A. |
The annual membership dues of the Association
shall be due January 1st of each year. |
| B. |
Dues shall be determined by the Board of
Directors. Dues applicable for the next following year shall be announced
at the Annual Meeting of the Association for approval of the membership. |
| C. |
Alternate proposals establishing amount
of dues for the next following year may be entered by motion from
the floor at the Annual Meeting of the Association. |
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| SECTION 8. |
DISBURSEMENTS |
| A. |
No Association funds shall be disbursed
without approval. Extraordinary disbursements shall be brought to
the vote of the membership. Ordinary disbursements, such as those
listed in Section 8-B following, may be approved by the Board of Directors.
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| B. |
Disbursements of which the Board may approve
are as follows: |
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(1) |
National dues |
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(2) |
Reimbursement of Secretary and Treasurer expenses.
(Revised 11/12/92) |
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(3) |
Stationery, stamps, telephone calls, telegrams and
such other expenses as are necessary to the operation of the Association. |
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(4) |
Actual expense of Executive Committee when called to
official meetings. |
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(5) |
Defrayment of expenses of voting delegates and designated
award recipient to NACAA Annual Meeting. |
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(6) |
Contributions to nonprofit educational, research, or
youth activities which have been approved by a vote of two-thirds
of a quorum at a meeting of the General Membership. |
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(7) |
Costs and expenses of conducting the "Farm House",
Legislative Luncheon, and recognition or awards programs. |
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(8) |
Interest only accumulated on the GACAA Scholarship
Fund to be used for GACAA scholarships. (Added: 11/8/90)
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| SECTION 9. |
COMMITTEES |
| A. |
At the first meeting after the election
of new Officers, the present Officers with the newly elected President
and the Board of Directors, shall appoint such Committees and Committee
Chairmen as necessary to the best advantage of the State Association
and to give the fullest cooperation with the National Committees and
National Program of the Association. A list of standing Committees
and a description of their responsibilities shall be maintained by
the Secretary-Treasurer and appended to these Bylaws. |
| B. |
A vacancy in any Committee shall be filled
by appointment of the Committee Chairman with approval of the President
and/or Board of Directors. |
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| SECTION 10. |
DELEGATES TO NACAA ANNUAL MEETING |
| A. |
The voting delegates to the Annual Meeting
of the National Association of County Agricultural Agents shall be
nominated by each GACAA District and approved by the Board of Directors
according to the number allowed by NACAA. The delegates allocated
shall be selected from the Extension Districts and the State Staff
in a rotation that will give equal representation of the groups over
a period of years. |
| B. |
Delegates - It shall be the duty of the
Delegates attending the National Meeting to represent this Association,
to attend all Official Meetings of the Annual Meeting, and to make
the report of proceedings of the National Meeting to the Executive
Committee in writing, and if the occasion permits, to make an oral
report to the General Membership of this Association. |
| C. |
Expenses of delegates shall be paid by
the Association so far as is feasible; the amount being determined
by the Board of Directors and the Executive Committee when delegates
are appointed. |
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| SECTION 11. |
DISTINGUISHED SERVICE AWARD |
| A. |
The Distinguished Service Awards (DSA)
shall be made according to the number allowed by NACAA among the seven
(7) GACAA Districts. Each district will submit one DSA candidate and
one DSA alternate to the GACAA State Recognition & Awards Committee.
The committee shall select at least one DSA candidate per district
before alternates are considered. The final approval of the DSA Nominees
will be at the option of the GACAA Board of Directors. (Revised: 10/26/99) |
| B. |
Qualification of Nominees for Distinguished
Service Award will be based on qualifications set by the National
Association of County Agricultural Agents. The Directors will consult
with appropriate administrative officials before making a final decision
on Distinguished Service Awards. |
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| SECTION 12. |
HISTORIAN |
| A. |
A Historian will be appointed by the Officers
and Directors for a term of three years, and each three years thereafter.
The responsibilities of the Historian will be to keep a permanent,
concise record of important events of the Association. |
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| SECTION 13. |
STATE SCHOLARSHIP FUND |
| A. |
The GACAA scholarship fund will be maintained
as a separate and distinct entity of the Treasurer's record. All funds
designated for the GACAA scholarship fund will be maintained in the
fund and shall not be used for any other purpose. The Treasurer will
manage the fund to maximize the return and will report to the GACAA
Scholarship Committee the amount available for scholarships no later
than October 1 each year. The Scholarship Committee will distribute
the available funds according to the rules and regulations set forth
by the Scholarship Committee and approved by the GACAA Board of Directors.
ONLY interest produced by the fund will be available for distribution.
(Revised: 11/12/92) |
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Original Constitution and
Bylaws Approved : 1/1/80
Latest revisions: 07/17/01 |
